Services

Operations management

Delegate management of your local business functions to experienced, local professionals so you can focus on building your software-engineering capabilities and great products and services. With MOTIFE as your local partner, you can be sure of smooth professional operations across your HR, Finance, Admin or IT.

We assign experienced domain experts to provide ‘on the ground’ support for your business and to run your operations. Your new hires will enjoy all the benefits of a professional and functional work environment, and you benefit from the assurance that your operations are in safe hands. 

Scalable, best-in-class support for your key functions

MOTIFE assigns experienced managers and experts, typically with 5-10 years of experience in Polish divisions of international companies, to spend a portion of their time implementing, adapting, and running your core day-to-day operations in the following business functions:

01

Human Resources


Includes:

  • contracts – new and amendments
    check
  • benefits – statutory and optional
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  • onboarding and termination
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  • attendance tracking
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  • payroll management and verification
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  • files and documents
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  • labor law compliance
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  • training (optional and compulsory) management
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  • relocation support
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  • work permit applications
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02

Finance


Includes:

  • entire Accounts Payable process (documents, validation, payments, etc.)
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  • Accounts Receivable process
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  • payroll processing
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  • month-end, tax submissions
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  • employee expenses processing
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  • coordination with accounting/payroll partner
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  • reconciliations and reinvoicing
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  • coordination of entity financing
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  • budget validation
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03

Admin and facilities


Includes:

  • working with vendors (contracts, relations)
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  • handling mail and paper documents
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  • office requests handling
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  • office furniture and fit-out management
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  • office equipment
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  • access control
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  • office inventory management
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  • events organization
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04

IT


Includes:

  • IT equipment procurement and support
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  • IT vendor management
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  • equipment inventory maintenance and insurance
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  • repair, replacement, and warranty management
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05

Operations


Includes:

  • support and synchronize functions
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  • single point of contact
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  • planning and reporting
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  • representation
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  • executive-level advisory
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  • removing operational obstacles
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  • support and advice on operational issues and initiatives
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Our goal is to help you grow

We cooperate with local third party firms that have a proven track record of working for international software development companies.

SCHEDULE A CALL WITH MOTIFE

What you can expect

Entrusting your operations to MOTIFE enables you to benefit from best-practice, proven processes and policies, as well as ready-to-use templates for key documents and contracts that have been created and checked by certified professionals.

Simply put, a decision to outsource your operations to MOTIFE is a decision to operate at best-practice standards. With MOTIFE’s experienced experts supporting you, you can be confident of a functional, professional work environment for your team, and freedom to focus on your core business until you’re ready to take over.

Our clients

Trusted by great companies

Client story

Looking to scale up its engineering capabilities, Karhoo chose Poland and MOTIFE to provide end-to-end support in recruiting top talent and to set up a tech lab in Krakow.

READ FULL CLIENT STORY

"We needed to find a partner who could help us with local facilities, with hiring, with organizing everything. The custom solution built for us by MOTIFE was really convenient."

Eugene Solomka

VP Research & Development - Karhoo

Karhoo (Mobility-as-a-Service, UK)

Want to give your team in Poland the best operational support?
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Services to help you get up and running

Operations management is just one way MOTIFE can help you get started in Poland. In addition to advisory and consulting services, we provide a range of recruitment services to help start-ups and mature businesses alike scale up their global engineering capabilities.

Recruitment

Nearshoring advisory

Entity and operations setup

Office setup

1 or 3 months
notice periods depend on length of employment with current employer

30-40%
estimated share of B2B contracts vs.perm contracts for new hires in the Poland IT market

20 or 26 days
‍annual leave entitlement depends on professional and academic experience

60%
of IT jobs posted in Poland are remote
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Our other services

IT Recruitment

Learn more

Employer of Record (EOR)

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